Top 25 remote work tools – choose the right one!

Remote work is becoming a more and more popular trend in organisations all around the world. In the recent months, the epidemiological situation straight out forced many enterprises to shift to the remote work model, which proved to be quite a good solution in many businesses. The key to effectiveness in this model lies in proper work conditions – for instance by implementing a proper remote work tool. What software to choose? Should you pick a comprehensive solution only or add several more to that? Especially for you, we prepared a list of 25 tools facilitating remote work – it must help you, there’s no other way.

Selection of the proper tool is not an easy task. At the beginning you have to ask yourself the key question – what does your enterprise really need? Is it a tool where you would like to work on projects and tasks together with your team? Or maybe you just want to control file and document circulation or improve communication in the remote work model? There are many possibilities. That being said, it is your needs that matter the most here.

You don’t have to worry – there are many programmes in the market which will facilitate individual aspects of remote work. However, we focused on comprehensive solutions as well – yes, such things also exist. At present, you can use merely one programme to facilitate work on projects and tasks, organise communication and file circulation or control your client base. This is a huge advantage of functional programmes. It is you, though, who has to define what you need. We only use this extensive list as a vehicle to present the possibilities that you will find on the market.

Comprehensive remote work tools facilitating task-based work and team communication

IC Project

program do zarządzania projektami, IC Project

IC Project is a Polish remote work tool which allows organising virtually all aspects of remote work in one comprehensive programme. In IC Project, you will work on tasks and projects with your team effectively and you will better the communication in your enterprise to a considerable degree using the built-in instant messenger. The possibility to talk directly about the given task or project is a big strength – In IC Project, team communication is linked with projects and tasks. The tool features an interactive calendar or a built-in CRM module, which will allow you to manage your client base or subcontracts in connection with your projects.

In addition, IC Project offers very much in terms of the circulation of files and documents, which you can attach in tasks or projects. The system also features a special Wiki module – a corporate knowledge base. This is where you can create your own folder structure, manage access rights and give your team a common space for file sharing. The features of IC Project that are fantastic are for instance its entire financial module, which allows managing finance in your enterprise and automatically define project profitability, as well as the Gantt chart, thanks to which you will create the entire schedule of your projects in visual form.

IC Project is a remote work tool which is the perfect combination of high functionality and remarkable ease of use. The interface is very clear, which allows your team to navigate the system quickly and efficiently. Please note that this is a solution made in Poland in 100%, which gives a lot of room for deployment in your enterprise – lots of training materials and full support at each work stage are merely added values when you select the proper software.

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Nozbe, aplikacja do zadań

Nozbe is another Polish remote work tool. It allows efficient management of tasks and simple projects. You can manage all tasks in Nozbe from a list – you have a plethora of additional features to use, for instance priority definition, deadline management, special labels, division into checklists and periodic tasks.

Nozbe is also a tool which you can use to facilitate your team communication, which is essential for remote work. You can add comments to any task, tag people, simply work in a team in general. This is conducive to productivity. In addition, Nozbe features a calendar, which will help you manage deadlines of tasks tackled by your team.

The tool was initially created to control one’s own productivity, but it has morphed into a programme which boosts work of entire teams. In terms of project management, you will not find many options here, but it terms of task management it is a great tool.

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Jira is a very complex management system which will also make a good companion when it comes to working remotely. The tool offers virtually everything that is needed for project work, enterprise communication improvement or advanced file and document circulation. The entire software was tailor-made for the IT environment – in actuality it is used in various industries thanks to access to many functions.

Jira offers a plethora of possibilities for project management – it allows creating full workflows, tracking and measuring work time, personalising the workflow or creating schedules with dedicated tools. It goes without saying, the system also offers much in terms of enterprise communication improvement – it does it with its built-in system messenger. In general, this system is one of the most complex ones that are available on the market. Of course, access to so many functions makes the system complicated in everyday use.

The deployment of the entire system in an enterprise is highly demanding. You have to spend a lot of time to learn how it works and you have to train all your employees accordingly. Without doubt, the system per se is an interesting solution, but it is rather an option for larger enterprises and corporations. Other, more intuitive tools will surely make a better solution in smaller enterprises.

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HeySpace is another very interesting remote work tool developed by Polish creators. It is a programme that focuses on three baseline issues – tasks, communication and a calendar. In HeySpace, you have access to special Kanban boards, where you can manage your tasks efficiently. A huge advantage of the tool is its built-in instant messenger – possibility to hold conversations about tasks and private chats as well as many interactive features make it very user-friendly.

HeySpace also features a built-in calendar which allows you to manage task deadlines or plan your work in a simplified form. A solution worth mentioning (an innovative one!) is also the OverWatch view, thanks you which you get to view the most important projects without having to switch between different tabs in the system.

As you can see, HeySpace is a simple tool with several immensely useful functions. If you are looking for a programme combining task management and an instant messenger in a pleasant form, HeySpace will be an interesting solution to ponder over.

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Trello, tablice z zadaniam, program do zadań

Trello is one of the most popular task-based work system in the world. It also makes a great tool for remote work. In Trello, you can manage tasks on special Kanban boards – you are free to modify task statuses as you please and use the intuitive drag & drop function to determine the completion stage of any task. Trello lets you classify the duties of your team into projects or boards, thanks to which your work will be extremely clear and transparent.

The tool also gives you lots of communication options – you can add comments to each and every task, tag co-workers or create full task-related communication. In Trello, you also manage a calendar, where you can for instance view the deadlines of your tasks or tasks of the entire team. This is an immensely useful view, which you can use to efficiently plan out work in the short term.

Trello is a user-friendly remote work tool, which will let you manage tasks thoroughly and divide all obligations in your enterprise into simple projects and categories. This one system allows you to organise the remote work of your team with projects, tasks, communication and calendar. In addition, everything is very easy to use, which is very important!

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Asana, program do projektów

Asana is a popular system for management of projects and general work of the entire team, which incidentally makes it a remote work tool because it offers many functions that are required on a daily basis when working remotely. The programme lets you manage projects in your enterprise efficiently, for instance through their efficient division, work on tasks, transparent views or teamwork on projects and tasks. The system enables you to manage the workloads of your employees and plan work for the future effectively.

Despite the fact that Asana is project management software, it also gives much in in terms of bettering enterprise communication – it features a built-in instant messenger where you can also talk about projects and tasks. What’s more, you can work using a special calendar, which the tool can offer as one of its functions.

Without doubt, Asana is an interesting remote work tool a great advantage of which is its comprehensible nature. Using just one tool you can streamline many enterprises processes – you can manage projects, delegate tasks, control work time or workload and precisely communicate with your team. Big drawbacks of Asana are, unfortunately, the lack of the Polish version and bot-automated support.

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Taagly is yet another Polish remote work tool which is gaining ground on the market step by step. This is a system that offers the entire workspace for your team – in terms of projects, tasks and communication. In Taagly you can create projects, delegate tasks or use many additional features making work on tasks a very pleasant experience.

Moreover, Taagly offers the option of planning and measuring the time spent on tasks as well as streamlines file and document circulation – you can share project-related files with your team. At first glance, the tool looks simple and not very complicated – is a mix of projects, tasks and a communicator as it were – but it also features some interesting advanced functions. These include a reporting system, a lot of statistical possibilities or special realisation forecasts.

To sum up, this is yet another tool that allows you to manage your projects and tasks efficiently and to improve teamwork communication. Taagly features some additional interesting functions, but these are not ones that will allow you to bring your management to the next level. That being said, we must admit that Taagly is a very interesting and functional tool for remote work.

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Remote work applications allowing videoconference and webinar organisation


Zoom is currently the most popular videoconference application. The epidemiological system makes Zoom one of the most frequently downloaded applications, which has lost only to TikTok in terms of the number of downloads in the recent months.

Zoom offers organisation of video meetings for many participants – a person can enter a special room in his or her website or with a simple and transparent application. You can plan meetings in Zoom and integrate it with your favourite calendar. Each call can include even 100 participants, which gives great possibilities to organise even the largest of conferences. Currently, Zoom has turned out to be a good solution for remote teaching and business meetings of all sorts. In the recent months, the entire application developed very much also in terms of safety – it gives many options to the meeting host in terms of participant control in order to ensure high quality of the given meeting. Please note that Zoom makes a great solution in terms of connection quality and seems failure-free.

To sum up, this is the market leader for videoconference organisation and this doesn’t surprise us at all. The application is really great in practice – it doesn’t cause any trouble in everyday use and offers many interesting features. Please note that calls lasting up to 40 minutes are entirely free, so you don’t have to pay anything to use Zoom! We ourselves use Zoom and can recommend it with a clear conscience.

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MS Teams

MS Teams is a product of Microsoft and it has enjoyed record popularity in the recent time as well. This is a tool which proves to be immensely useful in enterprise communication, business meetings and remote education.

You can organise videoconferences in the so-called “Teams” – the tool lets you share a link to the relevant people, who can then enter the meeting from the outside. Of course, during the meeting the system offers screen sharing and many other features. A huge value of Microsoft Teams lies in its hard drive space shared by your entire team, which is greatly conducive to the circulation of important files and documents.

We have to admit that MS Teams is a great remote work tool – it enables you to organise audio calls and videoconferences and it streamlines file and document circulation. Please note, too, that the entire application is compatible with the entire Office suite, which in this case may prove to be very important information.

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Skype is a well-known and liked tool for video meetings. However, our stance is that it is systematically losing its popularity and that the current situation is being taken advantage of much better by the abovementioned applications such as Zoom or MS Teams.

Skype has very similar functions: it allows screen sharing, connection with specific individuals or organise group videoconferences, but access to meetings from the outside is not as easy as in the case of the abovementioned applications. For this reason Skype creates impediments to business meetings or remote education as its configuration seems much more difficult.

Remember that you can use Skype to call someone directly on their mobile phone – this is a fantastic solution for instance for international calls. Once this option was used more frequently. Nowadays, however, many people take out unlimited talk plans at their telephone operator’s, which makes Skype not so attractive as it once was.

Nevertheless, it is still a highly interesting remote work tool – it allows you to talk on a chat, organise videoconferences and team meetings or make phone calls.

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ClickMeeting is a perfect platform for organising webinars and videoconferences. This is a programme for remote work, holding classes and presentations or contacting clients. ClickMeeting allows you to adapt the appearance of the entire webinar room as well as the terms on which each member will be able to join the given webinar or meeting.

Interestingly, the platform offers creation of paid webinars with an automatically attached payment system.
ClickMeeting is rather a more advanced platform in terms of meeting or webinar organisation compared to the abovementioned systems, but it also not very easy to configure. Of course, the plethora of options offered by ClickMeeting gives great possibilities, but it also makes it not the best solution for quick and short business meetings.

Please note that ClickMeeting is a paid platform. Currently, the free version allows only 30 days of trial period. If you would like to keep using ClickMeeting after that, you will have to pay PLN 49 per month, which is the price for the simplest package.

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Webex Meeting

Webex Meeting is a remote work tool which is somewhat comparable to MS Teams. It lets you organise videoconferences and online talks. However, Webex Meeting offers much more when it comes to connection your entire team – for instance by a built-in instant messenger, file sharing or virtual meeting organisation.

The application also pays much attention to the security of its services – in Webex you can use passwords or a special waiting room for videoconferences.

To sum up, Webex Meeting is undoubtedly a very interesting remote work tool which allows making video and audio calls and holding conversations on a chat. In addition, it features the option to share files between team members. Is Webex a tool worth implementing, though? It seems that there are currently better solutions on the market. It’s up to you to choose.

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Instant messengers supporting remote work


Slack, komunikator

Slack is a very popular instant messenger. It makes a perfect choice when it comes to remote work, no doubt about it. Slack offers 1-on-1 meetings in private conversations, creation of theme channels, simple video calls or even file sharing in your team. In Slack, you can assign each and every user to a special workgroup – as a result, all communication issues in your enterprise will become crystal clear.

Slack is a good choice, that’s for sure. According to use, this is one of the best messengers available on the market and it offers a very intuitive interface, which is vital in this day and age.

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Discord is a free application for voice calls and text messages, including photos and videos. It was initially developed for computer gamers, but it is currently becoming more and more popular in different industries due to its versatility.

Discord lets you create different theme channels which allow you to talk about specific duties or tasks, thanks to which the chat is very much transparent. One of its interesting features is the ability to join a voice chat – if your friends have some time to spare, they can join the channel and have chat with you.

Over time, Discord has offered more and more safeguards – currently it has many options of moderating and giving access rights for specific users. As a result, you can set who has access to your channel and who doesn’t.
If you want to talk with your team by text messages or voice calls, Discord seems a perfect solution. All the more so as it is entirely for free.

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Nobody needs to be introduced to Messenger. Created by Facebook, it is coupled with this social networking site. Messenger is a great instant messaging solution: it is actually the precursor for the other ones. As you know, you can use Messenger to talk in private as well as group conversations. This is also a very interactive chat as you can respond to specific messages or react with emojis.

Currently, Messenger is not merely a chat, but also a platform for audio and video calls, even in group conversations. It has virtually everything you need to communicate efficiently – in your business, at school or in other places where remote communication is required.

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Whats App

WhatsApp is a known and liked instant messenger. If offers free, quick, easy and secure communication via text and voice messages. The application as available worldwide.

In WhatsApp, you can create all sorts of group conversations and categorise every person so that you can get to the contacts you are looking for even more easily. WhatsApp is also a great solution for all international voice calls.

One of the new features of the application is its Business version, developed specifically for small business owners. It enables creation of catalogues to present services and products. It offers possibilities that allow you to communicate with your clients without any obstacles. Without doubt, it can be a very interesting tool for both remote work and everyday use.

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Telegram is another very interesting instant messenger which can help with remote work. It is a solution enabling you to hold 1-on-1 private conversations, but you can also use it to create dedicated channels.

For instance, if you want to provide a group of recipients with information on a regular basis, but not don’t want any spam, Telegram seems like a perfect solution. Every participant of your channel will receive notifications of new messages in the channel. You can also organise things so that nobody else can add any messages, thus creating a board specifically to inform other users.

Telegram includes both mobile and computer applications, so it is fully synchronised. You can add all sorts of files in conversations, without any size limits. A group at Telegram may include even 200 thousand people! It’s also worth mentioning the access to API and the full source code – this is what Telegram can offer you in addition. Of course, the application is entirely free and extremely easy to use at that.

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External hard drives facilitating file and document management during remote work

Google Drive

Google Drive is a well-known and popular external hard drive operating in the Google platform. It allows you easy and secure access to all data. You can share each folder or file with your team or a specific employee – you are free to manage your access rights as you please.

A huge advantage of Google Drive is full integration with all applications offered by Google as well as the entire service of Microsoft Office. Therefore, you can work together with your team on different spreadsheets, presentations or text files.

We would like to point out that Google Drive is free in its basic version – therefore, you can use it to store large files for your private purposes, but the free package can also be sufficient for your enterprise to operate efficiently when it comes to remote work.

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DropBox is another external hard drive popular all around the world, which makes a strong case against the actual giants such as Google or Microsoft. DropBox offers first and foremost working space for your entire team – you can divide your files to proper folders as well as manage accessibility for specific users. The whole view is extremely clear, which is conducive to productivity.

An innovative, and very interesting, solution implemented in DropBox are personalised suggestions which, by means of a special algorithm, suggest files and folders that you are currently searching for, so you don’t lose precious time on browsing through a pile of folders and documents.

Recently, DropBox has strongly focused on a lot of functions allowing you to navigate the shared space even faster – hints, suggestions or the mechanism of omitting irrelevant things. DropBox analyses all that and strives to make your work much more pleasant.

This is a fantastic remote work tool because not only do your entire team have access to files and document, but they can also manage their tasks in a very simple way. This is a shared space facilitating everyday work.

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The time has come for OneDrive – the hard drive offered by Microsoft. Of course, its functions are very similar to those of Google Drive or DropBox: you can freely put your files in folders or subfolders, you can manage accessibility for your employees. OneDrive can also serve entirely as a work space for your team.

The greatest value of OneDrive is the coupling and automatic synchronisation with the entire Office 365 suite – whether you work, on Excel, make presentations in PowerPoint or keep preparing materials in Word, the OneDrive external hard drive can turn out to be a fantastic solution for you as you will have everything in one place.

Another argument for OneDrive is that it operates on the Windows operating system. As you know, most computers work on Windows – if yours does too, OneDrive drive is a service synchronised with Windows on an ongoing basis, so all files from your computer can be found in your shared enterprise space for your entire team very quickly. All this is easy and intuitive.

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Truth be told, WeTransfer is not a permanent external hard drive and it is perhaps not a remote work tool per se, but recently it has become extremely popular thanks to its application. WeTransfer is a platform, thanks to which you can upload a large-size file and send it directly to the e-mail address of your recipient. Traditional inboxes do not accept large files. This is why WeTransfer hits the nail on the head.

This is very simple. Just enter the e-mail of the recipient, upload your file and, optionally, add a message. The file will instantaneously be sent to your addressee and he or she will be able to use the link to enter and download the file from the WeTransfer servers for several days. A very simple yet immensely useful solution. The service is entirely free in this respect.

WeTransfer can be a great programme for working remotely sending larger files, but it can also come in handy in everyday work. If you need to send a file, this is the solution for you.

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Remote work tools allowing recording your screen and passing it on


Loom is an intuitive and synchronised application for recording and screenshot capturing. All your recordings and screenshots are stored in the application, a library in your account or simply on your local hard drive. You can use it all for your own private purposes, but you can also share it in an easy way with specific individuals or whole groups.

Loom is a great remote work tool, which obviously has a very wide and rich application. It is entirely free in its basic version, so you don’t have to worry about any hidden costs. Unfortunately, the application is not currently available in Polish.

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Bandicam is an advanced tool for recording and saving everything from your screen. The application allows traditional screen recording, but it can also capture image from different 2D or 3D games. In addition, it features the option of recording video from external devices, e.g. a video camera, a video game console or a smartphone. As you can see, there are a lot of possibilities.

Please note that the image captured by Bandicam is strongly compressed but features video quality similar to the original one and ensures efficiency much better than other recording programmes offering similar functions.
Bandicam requires a paid licence to use: costs start from $39.95 per licence.

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Remote work programmes supporting sales activities


Pipedrive is a CRM system and a programme for sales funnel management as well as brilliant software for remote work focused on sales. In Pipedrive, you can create a client base and manage prospective clients and sales potential.

You can use Pipedrive to draw a lot of key information on your sales – sales observations, full reports and many more, which will help your team to sell even better. The tool also allows you to store full history of activities taken with the given client.

Pipedrive is well-developed software for sales management – if you are on the lookout for such a system to keep your client base under control, it may turn out to be a great solution for you.

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HubSpot is a complex remote work system that will support your sales-, marketing- or servicing-related activities. In CRM, you will organise virtually the entire sales – you can manage your client base and control the incoming leads and the entire sales funnel.

HubSpot will help you communicate with your clients and your team fully – you will always know what steps your vendors have taken with regard to the specific contractor. Everything packed in one system.

HubSpot offers very different platform types – typically for sales, marketing automation, service organisation or content-related activities. You will choose what you really need and we are certain that HubSpot will meet your expectations.

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